By skyforbes 
Fireflies AI note taker review
If you’re searching for an AI meeting assistant to streamline your workflow, you’ve likely come across Fireflies AI. The burning question on everyone’s mind is: Is Fireflies AI note taker free? The short answer is yes — Fireflies offers a robust free plan that’s available forever. But there’s much more to this story, and understanding what you get at each pricing tier can help you make the right decision for your business.
In this comprehensive review, we’ll explore everything about Fireflies AI — from its free plan capabilities to advanced features, platform integrations, and whether it’s worth the investment for your team.
What is Fireflies AI Note Taker?
Fireflies AI is an intelligent meeting assistant that joins your video calls, records conversations, generates accurate transcriptions, and provides AI-powered summaries.
Think of it as having a dedicated note-taker in every meeting who never misses a detail and can instantly recall any conversation point from weeks or months ago.
The platform uses advanced speech recognition technology and natural language processing to transform your meetings into searchable, actionable insights.
Whether you’re conducting sales calls, customer support sessions, team standups, or client presentations, Fireflies captures everything automatically.
Sign up on fireflies ai note taker >>
Fireflies AI Note Taker Free Plan: What You Actually Get
The free plan includes unlimited transcription capabilities, limited AI summaries, and 800 minutes of storage per user.
This might sound restrictive, but for many individuals and small teams, it’s surprisingly generous. Here’s what makes the free plan valuable:
Core Features Available for Free
Unlimited Transcription: Unlike many competitors who cap your monthly transcription minutes, Fireflies allows unlimited transcription on the free plan. This means you can record and transcribe as many meetings as you want, which is exceptional value for a free tool.
Multi-Platform Support: The free plan works with Zoom, Google Meet, Microsoft Teams, and numerous other video conferencing platforms. Regardless of which tools your clients or team members prefer, Fireflies ensures you’re covered.
100+ Language Support: Fireflies can transcribe meetings in over 100 languages, with automatic language detection. This makes it invaluable for international teams or businesses working with global clients.
AskFred AI Assistant: The free plan includes access to AskFred, Fireflies’ built-in AI assistant. While it’s essentially a ChatGPT-style interface connected to your meetings, it allows you to ask questions about your conversations and get instant answers without scrolling through lengthy transcripts.
Search feature: You can search within and across all your meetings to find specific talking points, questions, or topics. This transforms your meeting history into a searchable knowledge base.
Audio and Video Uploads: Already have recorded meetings from before you started using Fireflies? The free plan lets you upload these files and apply Fireflies’ AI features to them retroactively.
Mobile App Access: Take Fireflies with you on the go with their mobile application, ensuring you never miss important meeting details even when you’re away from your desk.
Storage Limitations on Free Plan
The primary constraint of the free plan is the 800 minutes of storage per user. Once you hit this limit, you’ll need to delete old recordings to make room for new ones, or upgrade to a paid plan.
For context, 800 minutes equals approximately 13 hours of meetings — enough for many casual users but potentially limiting for heavy meeting schedules.
Sign up on fireflies ai note taker >>
Fireflies AI Note Taker for Teams, Zoom, and Google Meet
Fireflies AI Note Taker and TEAM
Fireflies seamlessly integrates with Microsoft Teams, automatically joining scheduled meetings and capturing every word.
The AI assistant appears as a participant in your Teams meetings, recording audio and video to generate comprehensive meeting notes.
For teams using Microsoft’s ecosystem, Fireflies can automatically send transcripts and summaries to designated Teams channels, ensuring everyone stays informed even if they couldn’t attend the meeting live.
Fireflies AI Note Taker and Zoom
Zoom users will find Fireflies equally powerful. The integration allows the Fireflies bot to join your Zoom meetings automatically based on your calendar.
It captures high-quality audio transcriptions and can even record video when using paid plans.
The platform’s accuracy with Zoom calls is particularly impressive, correctly identifying different speakers and maintaining context throughout the conversation.
This makes reviewing Zoom recordings far more efficient than listening to raw audio files.
Fireflies AI Note Taker Google Meet Features
Google Meet integration allows Fireflies to join meetings as a participant, recording and transcribing conversations in real-time.
The notetaker captures both audio and video, generating searchable transcripts within minutes of your meeting’s conclusion.
For Google Workspace users, this integration feels native and seamless, with the bot joining meetings automatically without requiring manual intervention for each call.
How to Remove Fireflies AI Note Taker from Teams
If you need to remove Fireflies from a specific meeting or from your account entirely, the process is straightforward.
You can manually remove the Fireflies bot before or during a meeting by removing it as a participant. For permanent removal, you’ll need to disconnect the integration from your Fireflies settings or revoke calendar access permissions.
Sign up on fireflies ai note taker >>
Fireflies AI Note Taker Login and Getting Started
Signing up for Fireflies is remarkably simple. Visit the Fireflies AI website, create an account using your email, and connect your calendar and video conferencing tools.
The platform guides you through the setup process with clear instructions.
Once logged in, you’ll access your dashboard where you can view all recorded meetings, manage integrations, adjust settings, and invite team members.
The interface is intuitive, with most users finding they can navigate effectively without extensive training.
Fireflies AI Note Taker Pricing
While the free plan is generous, understanding the paid tiers helps you determine when an upgrade makes sense.
Pro Plan ($10/month per seat)
The Pro plan provides unlimited transcription, unlimited AI summaries, and expands storage to 8,000 minutes per user. This ten-fold increase in storage makes it suitable for professionals with frequent meetings.
Additional Pro features include:
- AI Apps: Automated extraction of action items, follow-up emails, and meeting insights
- Download Capabilities: Export transcripts, summaries, and recordings
- Talk-Time Analytics: Understand who’s speaking most in meetings
- Keyword Tracking: Monitor specific topics across all conversations
- CRM Integrations: Automatically populate Salesforce, HubSpot, and other platforms with meeting data
For $10 per month, the Pro plan represents excellent value for sales professionals, consultants, or anyone conducting multiple client meetings weekly.
Business Plan ($19/month per seat)
The Business plan offers unlimited storage, video recording capabilities, conversation intelligence, and team analytics. This tier is designed for growing teams that need deeper insights and collaboration features.
Business plan advantages include:
- Video Recording: Capture visual context alongside audio transcripts
- Conversation Intelligence: Advanced AI analysis of speaking patterns, sentiment, and engagement
- Team Analytics: Dashboards showing meeting metrics across your organization
- User Groups: Organize team members and control access to specific meetings
Many Fireflies affiliates offer a 7-day free trial of the Business plan, allowing you to test these advanced features before committing.
Enterprise Plan ($39/month per seat)
The Enterprise tier includes everything in Business plus SSO, HIPAA compliance, private storage, custom data retention, and dedicated account management. This plan targets large organizations with strict security and compliance requirements.
Enterprise-exclusive features include:
- Rules Engine: Automate complex workflows based on meeting content
- HIPAA Compliance: Secure handling of protected health information
- Private Storage: Dedicated cloud infrastructure for your organization
- SSO Integration: Single sign-on for seamless enterprise authentication
- Custom Data Retention: Control how long meeting data is stored
Sign up on fireflies ai note taker >>
Key Features That Set Fireflies Note Taker Apart
Transcription Accuracy
One of Fireflies’ standout qualities is transcription accuracy. The AI rarely makes mistakes, and when it does, you can easily edit the transcript inline.
The platform correctly identifies different speakers, maintaining clear attribution throughout conversations.
Smart Search and Filters
Beyond basic text search, Fireflies offers AI-powered filters that let you jump directly to specific moments in meetings. Want to see all questions asked during a call?
There’s a filter for that. Need to review pricing discussions? Filter by that keyword and see every relevant conversation segment.
Soundbites and Playlists
This feature is particularly valuable for teams building knowledge libraries. You can highlight specific sections of meetings, save them as soundbites, and organize them into themed playlists.
For example:
- Sales teams can create playlists of successful closes for training new representatives
- Customer support can compile best practices from top-performing agents
- Managers can curate leadership insights from executive meetings
Contact Management
Fireflies automatically creates contact profiles for everyone you meet with, aggregating all conversations with each person. This provides valuable context before calls and helps track relationship development over time.
Easy Integration
Fireflies connects with dozens of productivity tools including Slack, Notion, Asana, Trello, and various CRM platforms. These integrations allow meeting insights to flow seamlessly into your existing workflows.
AI Apps
Available on Pro plans and above, AI Apps are pre-built automations that extract specific insights from meetings. Examples include:
- Customer Support Scoring: Evaluate support agent performance automatically
- Sales Call Analysis: Extract key deal details and next steps
- Interview Scoring: Rate candidate responses for hiring decisions
- Meeting Action Items: Generate task lists from conversations
Sign up on fireflies ai note taker >>
What is fireflies note taker used for?
For Sales Teams
Sales professionals use Fireflies to focus entirely on client conversations without worrying about note-taking. The AI captures every detail, automatically updates CRM records, and identifies key objections or opportunities mentioned during calls.
Team leads can review representative performance and identify coaching opportunities through conversation analytics.
For Customer Support
Support teams leverage Fireflies to create a knowledge base of common issues and effective resolutions. New support agents can learn from recorded calls, and quality assurance teams can evaluate interactions systematically using AI-generated scorecards.
For Remote Teams
With distributed workforces, Fireflies ensures nobody misses important information. Team members in different time zones can review meeting transcripts and summaries at their convenience, asking AskFred specific questions about discussions they couldn’t attend live.
For Consultants and Freelancers
Independent professionals use Fireflies to maintain detailed client records, track project requirements mentioned in conversations, and create accountability by sharing accurate meeting summaries with stakeholders.
Sign up on fireflies ai note taker >>
Fireflies AI Note Taker Review: Pros and Cons
PROS of Fireflies AI
Exceptional Free Plan: The forever-free tier with unlimited transcription is genuinely useful, not just a limited trial designed to push upgrades.
Cross-Platform: Works seamlessly with all major video conferencing platforms without requiring multiple subscriptions.
Accurate and Reliable: Transcription quality rivals or exceeds paid alternatives, with minimal errors in clear audio conditions.
Handy Search: The ability to search across all meetings transforms scattered information into an organized knowledge repository.
Scalable Pricing: Clear upgrade paths mean you only pay for features you actually need.
CONS of Fireflies AI
Storage Constraints on Free: The 800-minute limit can be restrictive for active users, though it’s still generous compared to many competitors.
Bot Presence: Some meeting participants find the visible Fireflies bot joining calls off-putting, though this is common with all AI meeting assistants.
Limited Offline: The platform requires internet connectivity for most features.
Learning Curve for Advanced Features: While basic functionality is intuitive, maximizing AI Apps and automations takes time to master.
Is Fireflies AI Worth It?
The answer depends on your specific needs:
Definitely worth it if you:
- Conduct multiple meetings weekly and struggle with note-taking
- Need searchable records of conversations
- Work with remote teams across time zones
- Want to improve meeting efficiency and follow-through
- Require conversation intelligence for sales or support teams
May not be necessary if you:
- Rarely have formal meetings
- Prefer manual note-taking.
- Work in highly sensitive environments where recording isn’t permissible
- Already have comprehensive meeting notes processes that work well
For most professionals and teams, even the free plan provides significant value. The time saved on note-taking, improved meeting follow-through, and ability to search past conversations typically justify any cost within weeks of implementation.
Getting Started with Fireflies AI
Ready to try Fireflies? Here’s your quick-start guide:
- Create Your Account: Visit Fireflies.ai and sign up with your work email
- Connect Your Calendar: Link Google Calendar, Outlook, or your preferred scheduling tool
- Set Up Integrations: Connect Zoom, Teams, Google Meet, or other platforms you use
- Configure Settings: Decide whether Fireflies joins meetings automatically or by invitation
- Invite Your First Meeting: Add the Fireflies bot to an upcoming meeting or upload a previous recording
- Review Your First Transcript: Explore the interface, try searching, and familiarize yourself with features
- Upgrade When Ready: If you need more storage or advanced features, consider Pro or Business plans
Final Verdict
Fireflies AI delivers on its promise of transforming meeting chaos into organized, actionable information. The free plan genuinely provides value without feeling like a crippled trial, making it accessible to individuals and small teams.
For organizations ready to invest in meeting intelligence, the paid tiers offer sophisticated features that can transform how teams collaborate and learn from customer interactions.
Whether you’re a solo entrepreneur looking to stay organized, a sales team aiming to close more deals, or a support organization focused on quality improvement, Fireflies has tools to make your meetings more productive and your conversations more valuable.
The question isn’t whether Fireflies AI note taker is free — it is, and remarkably capable for a free tool. The real question is whether the premium features justify an upgrade for your specific situation. For most users who discover Fireflies’ power, the answer quickly becomes yes.
Learn more about Is Fireflies AI Note Taker Free? Complete Review & Guide 2025