By skyforbes Job title: Executive Assistant – TAJF
Company: State Bar of Texas
Job description: General Description:The Texas Access to Justice Foundation (TAJF) was created by the Supreme Court of Texas to fund legal civil legal services. The executive assistant performs highly advanced, senior-level professional administrative assistance to the Executive Director and Director of Administration and Communications. The work involves coordinating and performing internal administrative operations; as well as administrative support for the Foundation’s Board of Directors. Primary Functions: * Provides highly advanced administrative support to the Executive Director and Director of Administration and Communications.
- Coordinates and schedules meetings, develops itineraries and prepares materials for TAJF board and committees; solicits scheduling preferences; sends meeting notices; arranges lodging and meals for meetings.
- Serves as primary contact person for the public seeking information via phone, email and written correspondence.
- Prepares meeting agendas, board meeting materials and minutes; may attend board meetings in person or virtually.
- Responsible for travel arrangements, itineraries, receipt tracking, and reimbursements for the Executive Director, board members and other staff.
- Coordinates, tracks and monitors resource development efforts and donor management; maintains records, database information, spreadsheets, gift acknowledgements, and prepares related correspondence and reports.
- Assists with events; including managing on-site duties, mailings, logistics and coordinating with vendors, planners and staff.
- Drafts correspondence and prepares reports and presentations for the Executive Director and Director of Administration and Communications as needed.
- Maintains office inventory and tracking, orders office supplies, coordinates and submits requests for building, parking and technology needs, and performs miscellaneous office errands.
- Coordinates administrative duties for general office operations, such as processing mail, making bank deposits, telephone operations typing, filing, scanning, faxing, and other essential functions.
- Assists Director of Administration and Communications in publicity, resource development, and outreach efforts.
- Conducts special research projects for board and staff.
- Performs other responsibilities as needed.
Position Requirements:Graduation from standard high school or equivalent. Substantial experience in providing administrative support to professional and senior level staff in an office setting. Excellent communication, organizational and multi-tasking skills. Ability to problem solve and complete tasks in a timely and independent manner is required. Excellent computer skills: proficient in Microsoft Word, Excel, Outlook, Teams and Zoom. Must be professional, well organized, a self-starter, detail-oriented, and possess excellent writing and proofing skills.
Expected salary:
Location: Austin, TX
Job date: Thu, 06 Nov 2025 07:53:37 GMT
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