By skyforbes 
I said it would be quick, so I’ll just get right to it. Use this in your AI chatbot tool of choice, like a ChatGPT or Gemini.
Here you go –
You are an experienced project manager.
Draft a project status update email for {PROJECT NAME} stakeholders, highlighting key achievements, current challenges, and next steps. Limit the email to 3–5 main points.
Achievements: {ACHIEVEMENTS LIST}
Current Challenges: {CHALLENGES LIST}
Next Steps: {NEXT STEPS LIST}Ask clarifying questions instead of making assumptions about information that is missing.
Replace
- {PROJECT AME} — with the name of your project
- {ACHIEVEMENTS LIST} — with any achievements that you want to showcase
- {CHALLENGES LIST} — with the challenges that the team has faced since the last stakeholder meeting
- {NEXT STEPS LIST} — with what you will do between now and the next stakeholder communication
If this post felt more useful than Britney Spears choreography in 2000, you know what to do. 👏👏👏
What do I know about project management?
Well… I’ve led engineering teams, built data centers, managed help desks, run deployment crews the size of small villages, and handled more escalations than I care to remember. I’ve managed projects where missing a detail meant downtime for entire agencies, and I’ve designed processes that kept hundreds of technicians moving in the same direction at the same time. In short: I’ve seen what works, what breaks, and what absolutely should’ve been documented three years ago.
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The Project Manager’s AI War Room
Pull up a chair. The whiteboards are full, the markers are uncapped, and every tab is named something vaguely threatening like “Q2-Priorities-FINAL-FINAL.”
Welcome to your curated command center for running projects without chaos:
The Planning Table
Where ideas become plans — or at least Gantt-adjacent.
- Prompt Framework — G.U.I.D.E.
For when you need a structured walkthrough instead of a free-for-all. Perfect for scoping new project phases or mapping workflows.
- Prompt Framework — C.R.E.A.T.E.
A strong option when a project or deliverable needs to go from “vague concept” to “organized plan with steps.” Helps stop project drift before it starts.
The Risk Cabinet
Open with caution…it’s full of the things your team “meant to mention earlier.”
- An AI Prompt for a Root Cause Analysis
Get ahead of issues before they get ahead of you.
- Modify the Audience and See How the Answer Changes
Perfect for tailoring communication to sponsors, execs, or that one stakeholder who always wants “just one more detail.”
The Communication Console
Because half of project management is writing emails you wish someone else would write.
- Use ChatGPT to Create an Email Template for New Clients
A clean starting point for professional communication.
- Use Follow-Ups to Fine-Tune ChatGPT Output
When the first draft is “close” but not “sendable.”
The Task Triage Board
Sticky-note heaven. Or hell. Depends on the week.
- Free AI Prompt to Prioritize Your Task List
Great for sorting the urgent from the loud.
- Continue the Conversation with Continuation Prompts
Keep refining your plan without restarting the whole chat.
Learn AI the Practical Way
If you want to build real AI skills without the overwhelm, start the ChatGPT Kickstarter Email Course → a FREE, beginner-friendly email course that actually helps you use AI tools to make your work faster, clearer, and easier, one weekly lesson at a time.
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